Jr. Bookkeeper/Admin Assistant at LUX

Summary

LUX Homes is a full-service construction company that is known for our high-end custom projects, both new builds and renovations servicing the Okanagan Valley and beyond. You’ll find quality in our work, but also in our curated team of professionals. We hire for craftsmanship and experience but build our LUX Home family on honesty, integrity, and accountability. Always open to new ideas and building methods, our collective goal is client loyalty.

Day Shift: Monday – Friday. Weekends OFF!

LUX Homes is currently looking for motivated individuals to work as part of our team. Our staff is stocked with upbeat, positive employees who value quality. LUX Homes is currently hiring a Jr. Bookkeeper/Administrative Assistant to join us. If you’re looking for a young fun company to grow with and have guaranteed work, we offer year-round work, with a benefits plan and fun company events year-round in addition to so much more. 

This position will support the LUX Homes office location and requires a high degree of professionalism, attention to detail, and passion, to contribute as an integral member of our team. You will be welcomed with appreciation and the opportunity to work in an exciting and inspirational environment with a lot of career opportunities. This is a great fit for someone who is comfortable with handling daily accounting functions and reviewing financial reports on a regular basis.

Reports To

The President

Job Specific Responsibilities

Accounting  

• Maintain Company database in CoConstruct 
• Assist bookkeeper with year-end preparation for accountant  
• Pull QBO reports weekly/monthly for President –
• Accounts Receivables: Maintain all customer accounts to remain current in all companies
• Scanning, sorting, and organization of vendor bills
• Banking: responsible for all banking deposits
• Apply and maintain supplier credit accounts
• Post transactions in QBO
• WIPAA/ other industry-specific templates
• Process all payables and payments
  • Print vendor bills, then match them with PO or code to relevant office supplies
  • Ensure Project Managers are aware of the invoice if PO hasn’t been issued
  • Scan and rename documents for QuickBooks and Project Files
  • Post bills and expenses in QuickBooks and/or CoConstruct 
• Working with the bookkeeper to analyze current loans, assets, and project budgets – 

General Administration 

• Client Orientation presentation/training
• Creating project closeout packages for clients
• Answer phones, record messages, and respond to inquiries when appropriate 
• Respond directly to or forward to relevant staff all e-mail inquiries 
• Manage administrative details 
• Function as personal assistant to Company President, including managing the corporate calendar, scheduling meetings, and boardroom bookings, preparing travel arrangements, drafting letters and memos, developing presentation content, and e-mail monitoring 
• Create and vet office system standards and procedures, maintain all recordkeeping systems, files and filing systems 
• Operate the corporate database including data input, running general reports, and maintaining data quality with regular backups and restores 
• Type, photocopy, and file all general correspondence, forms and memos 
• Screen, record and track incoming job leads via phone, e-mail and walk-ins
• Order office supplies and maintain inventory 
• Purchase office supplies, postage, and groceries
• Organize and tidy office daily
• Run errands – Pick up materials when needed in personal or company vehicle 
• Operate the corporate database including data-input, running general reports, and maintaining data quality with regular backups and restores 
• Receive and sort mail; sign for deliveries 
• Selling left over materials, tools, and trucks online 
• Other administrative responsibilities as required

How to Apply

If you are interested in applying, please submit your resume to [email protected] with attention to Brad McNaughton.